Emery County School District

Policy: JJIBA - Summer Extracurricular Activity Participation

Date Adopted: 9 April 2014

Current Review / Revision: 17 June 2014

Use of District school buses and District vehicles by school athletic teams is generally limited to the timeframe of their particular season. However, summer use of school buses and District vehicles includes activities sponsored by the School District (marching band parade participation, FFA, and other Board approved school or community events).

The Board does authorize the Superintendent, or his/her designee, to approve other summer activities and the use of District buses and vehicles for in-state sports and extra-curricular related camps and clinics during summer months based on the following criteria:

1. A team or extra-curricular group will be allowed one District sponsored camp or clinic, per summer, under this policy.

2. Requests for use of a District bus or vehicle must be submitted at least two weeks prior to the planned summer activity.

3. A detailed description of the summer activity, including the number of days, an estimated number of students who will participate in the event or activity, and the cost for camp, food, lodging, travel, and supervisors must be submitted along with the request.

4. Any fee charged to the students for the event must be approved by the School Board, prior to the event. Students who qualify for fee waivers are eligible to have the cost for the activity waived.

5. All costs associated with the camp or clinic must be covered by the individuals and/or the program involved. Such costs will including a mileage rate for District vehicle operating costs, as determined and approved by the Board, and, if buses are used, the actual hourly pay cost of bus drivers. Drivers of District vehicles must meet all District requirements for driving District owned vehicles, including a background check.

6. All policies of the Board of Education related to student supervision, safety and conduct must be followed.

7. Participation in a summer camp or clinic must be open to all current or prospective team or group members.

8. Participation in summer activities may not be a prerequisite to membership in a school's athletic or activity program. No school employee, coach, or volunteer may state or imply to any person that participation in a regular school activity or program is conditional on participation in a summer activity.

9. No additional stipend will be paid to coaches and/or advisors for summer activities beyond the regularly approved extracurricular pay schedule.

Exceptions to the above listed criteria must be approved by the Board of Education.

Any travel or other activities voluntarily undertaken during the summer months by school employees or by students, shall not be considered as sponsored by the School District, unless approval has been appropriately granted by the Board of Education.

Non School or District Sponsored Activity (Private)

Individual or privately sponsored summer athletic clinics, tournaments and other competitions are the responsibility of the student and their parents and are not associated with the School District, nor can they use the school name and school uniforms.

Any Emery County School District employee who wishes to invite current or prospective students to participate in any private summer activity not sponsored by Emery County School District:

1. Must provide a written disclosure statement to parents/guardians specifically noting that the activity is not sponsored or endorsed by Emery County School District or by any of its schools.

2. May not represent that they are associated with a District school by using the school name, uniforms, or transportation.

3. May not use school or District funds for the activity.

4. Must insure that all funds are collected outside the school or school day and that no advertising or support for the activity takes place at school. However, a small poster or sign may be displayed in a visible location.

Participation in these private summer activities may not be a prerequisite to membership in a school's athletic or activity program. No school employee, coach, para-professional or volunteer may state or imply to any person that participation in a regular school activity or program is conditional on participation in a private and/or summer activity.

District or school employees who receive compensation in connection with such private activities must also comply with Utah State Board of Education Rule R277-107, Educational Services Outside of Educator's Regular Employment.

The Board of Education specifically does not sponsor some programs including, but not limited to:

1. Any summer time or "out-of-season" activities in which teams participate in a regular league involving scheduled games that are not part of an approved clinic/camp (An out-of-season activity is one that is held outside the season parameters established by the Utah High School Activities Association).

2. Activities and experiences that do not have the approval of Utah State Office of Risk Management.